Little Hands 2023
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Job Opening

Office Manager - Parent/Child Co-op - Belmont, CA
Job Description
We are seeking a part-time office manager for our non-profit parent education center in Belmont, CA.  Little Hands is a combined parent and child education program offering classes (1x, 2x and 3x per week) for parents and their children ages 6 months to 4 years.  The ideal candidate is an organized, responsible, financially savvy, self-motivated and friendly individual who can handle tasks related to bookkeeping, registration, customer service and more.
  
Responsibilities Include (but not limited to): 
  • Being the first point of contact for prospective students       
  • Daily handling of phone messages
  • Email and snail mail management
  • Managing registration and medical forms
  • Accounting, bookkeeping, check-writing and online banking and bill-pay
  • Monthly payroll processing
  • Tuition tracking
  • Monitoring registration system and student database
  • Working with Treasurer to handle other official filings (e.g. sales tax, insurance forms, 1099's, etc… )
  • Scheduling school tours and managing approximately 4 Open Houses per year
  • Supporting and being supported by Director and Executive Board
 
Required Skills and Experience:
  • Experience with QuickBooks, AR and AP, Aging Reports, Invoicing, etc… 
  • Excellent communication skills; friendly, professional, diplomatic and supportive
  • Payroll management (through ADP payroll service)
  • Proficient in Microsoft Office
  • Comfortable with Google docs and Google Drive
  • Experience with Active a plus
  • Highly organized and able to investigate issues and identify resources for resolution
  • Self-motivated and eager to learn
  • Able to file and organize paperwork
  • Computer savvy - able to learn new skills or software quickly
  • Familiarity with co-op environments
  • Extremely trustworthy and able to perform duties with confidentiality
 
What Makes this a Great Job for You:
  • Extreme flexibility - hours mostly determined by you; presence on site flexible
  • Being part of an inspiring, "feel-good" program that is highly respected in the community
  • Working with an educated, supportive staff and a motivated, involved parent-volunteer executive board
  • Strong focus on balance between personal life, family life and professional life
 
This is a part-time job, approximately 10-15 hours per week.  Salary commensurate with experience. To apply, please send a cover letter and resume, via email, to [email protected].  Please include the words "Employment Application" in the subject line. 

​Learn more about us at www.littlehands.org
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Little Hands does not discriminate on the basis of sex, race, color, creed, disability, sexual orientation, national origin or ancestry in administration of its educational or admission policies.
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